NOMINATIONS, REPORTS, DOCUMENTS, LAWS

GENERAL RULES FOR NOMINATIONS

The rules governing document work apply to nominations and withdrawals, except as here noted.

Matter is set in 10-point, double leaded.

All nominations take current date, and the legislative day added when neces(Sample of each form is shown on following pages.)

sary.

In withdrawals, follow the date on copy and also the wording of the date line. Spell everything except year, day of month, section, page, paragraph numbers, and any serial number where the word numbered is used or implied.

Omit the words I nominate in all nominations, no matter how or where written in copy.

In single nominations (that is, where only one person is named) where the words I nominate begin a paragraph in copy, indent the paragraph 61⁄2 ems. This applies to Army and Navy as well as civilian nominations. (See sample 1, p. 266). In Army and Navy nominations where only lists of names are given, set flush in half measure where there are four or more in a group. If less than four, set each name as a paragraph, full measure. (See sample 2, p. 266.)

Where civilian nominations have more than one person named, each name is set as a separate nomination (except where otherwise prepared), following the form of postmasters; that is, each separate carries the same nomination number, with the black superior figure, and is set as a plain paragraph. Indent these 1 em only. (See sample 3, p. 267.) Those that are to be grouped (a number of names printed as one nomination) are nominations to or promotions in the Coast Guard, Coast and Geodetic Survey, Public Health Service, Military Service, Naval Service, and Diplomatic and Consular Service (except where consul, minister, or ambassador is named to a specific country).

If nomination contains an explanatory note, enclose note in parentheses and place just before the blank date line at bottom.

Note that the word confirmed is set in italic in the recommendation line. Reinstatement, Reappointment, or similar statement, if a sentence at the end of a nomination, is placed in parentheses. (See sample 3, p. 267.)

The President's signature indicates the end of a nomination, but is printed only in a withdrawal (see sample 5, p. 269), or in a withdrawal and nomination combined.

Capitalize the word Arm when synonymous with Corps, as Cavalry Arm, Infantry Arm, etc.

In post-office nominations, if superior figures are used in connection with the bracketed figure at the left, bear off from the outside of the bracket. Use black superior figure. (See sample 3, p. 267.)

A nomination confirmed without reference to a committee is printed as a message only.

Style of messages and Executive Journal extracts is shown in samples 6 and 7, on pages 269 and 271, respectively.

Note the use of the words I nominate in paragraphs in the messages.

265

SAMPLE 1

379]

NOMINATION REFERENCE AND REPORT

[20 points]

IN EXECUTIVE SESSION,
SENATE OF THE UNITED STATES,

January 5, 1933.

Ordered, That the following nomination be referred to the Committee on the Judiciary:

[Indent 61⁄2 ems.]

[20 points]

Louis H. Burns, Junior, of Louisiana, to be United States attorney, eastern district of Louisiana, vice Henry Mooney, resigned.

Ordered, That the following nominations be referred to the Committee on Naval Affairs:

The following-named captains to be rear admirals in the Navy from the 3d day of June 1932:

Archibald H. Scales

Nathan C. Twining

Commander David E. Theleen to be a captain in the Navy from the 1st day of January 1932.

The following-named commanders to be captains in the Navy from

recommendation that the nomination be confirmed.

[Follow copy in the use of word and between names. Put comma after each name-paragraph or half measure-if word and is used in copy.]

481]1

SAMPLE 3

NOMINATION REFERENCE AND REPORT

IN EXECUTIVE SESSION,

SENATE OF THE UNITED STATES,

January 5 (legislative day, January 3), 1933.

Ordered, That the following nomination be referred to the Committee on Post Offices and Post Roads:

Flora A. Hastings to be postmaster at Coachella, California. (Reappointment.)

SAMPLE 4

[Center heads to be in italic except when followed by a subhead, in which case the first is set in small caps, followed by subhead in italic, as below.]

489]

NOMINATION REFERENCE AND REPORT

IN EXECUTIVE SESSION,

SENATE OF THE UNITED STATES,

January 7 (legislative day, January 3), 1933.

Ordered, That the following nominations be referred to the Committee on Military Affairs:

Under the provisions of an act of Congress approved June 4, 1920, the officers herein named for promotion in the Regular Army of the United States:1

MEDICAL CORPS

To be captain

First Lieutenant Leland Elder Dashiell, Medical Corps, from July 4, 1932.

VETERINARY CORPS

To be first lieutenants

Second Lieutenant Harry Lawrence Watson, Veterinary Corps, from July 18, 1932.

Second Lieutenant Samuel Weir Clark, Veterinary Corps, from July 23, 1932.

[30 points]

[20 points]

Reported by Mr.

[20 points]

recommendation that the nominations be confirmed.

1 This paragraph to be used only when in copy

1933.

with the

SAMPLE 5

WITHDRAWAL

The following message from the President withdrawing nomination was ordered to lie on the table:

436]

THE WHITE HOUSE, December 15, 1932.

To the Senate of the United States:

I withdraw the nomination of the following-named officer, which was submitted to the Senate on June 9, 1932:

Ordnance Department

Captain Arthur Grant Mack, Cavalry, with rank from October 19, 1932.

HERBERT HOOVER.

[If copy for this form shows reference to a committee, leave off the reference. one withdrawal, make case-14 line and following paragraph read in the plural. the paragraph go at beginning of first withdrawal only.]

If there is more than

The case-14 line and

SAMPLE 6

MESSAGES1

[Observe the forms of I nominate. The Messages are made up from the Nomination Reference and Report forms and carry no display heading. A 3-inch "sink" is put at top of first page.]

414]

THE WHITE HOUSE, January 7, 1933.

To the Senate of the United States:

I nominate Robert W. McCuen, of Vergennes, Vermont, to be collector of internal revenue for the district of Vermont in place of James E. Kennedy.

To the Committee on Finance.

HERBERT HOOVER.

418]

THE WHITE HOUSE, January 7, 1933.

To the Senate of the United States:

Under the provisions of an act of Congress approved June 4, 1920, I nominate the officers herein named for promotion in the Regular Army of the United States:

1 This heading does not appear in the completed print.