Senator GREEN. May I ask about these volumes? Senator GREEN. What is the circulation of them? How large are the editions? Mr. SARGEANT. The total edition, Senator Green, is normally about 3,600 copies, of which 350 are placed on public sale by the Superintendent of Documents; 2,797 copies are printed as a public document and are distributed by the proper officers here in the Congress; 500 copies are used by the Department of State and in the United States missions overseas. Senator GREEN. Are they used? Mr. SARGEANT. Yes, sir. We find that they are used. We frequently receive resolutions, as we did in 1950, of such associations as the American Historical Association, the Association of American Universities, the American Political Science Association, and others, urging us to cut down this lag of 17 years that Senator Ferguson referred to, between the time of publication and the events described. Senator GREEN. That might be because the old ones are not of use, and Senator FERGUSON. Seventeen years is quite a lag. Chairman McKELLAR. You would not be influenced by public opinion? Senator GREEN. I suppose the amount of documents gets larger and larger as the years progress? Mr. SARGEANT. You are quite right, Senator Green. As the number of documents become greater, it does take more volumes to produce the historical record for any given year. AVERAGE COST PER VOLUME Senator MCCARRAN. Just what does it cost to put out one volume, the circulation and all? Mr. SARGEANT. I would have to supply that for the record. Mr. THOMPSON. Yes; printing and binding. Senator FERGUSON. You have 36 people working in that Depart ment. Mr. SARGEANT. Thirty-six are concerned. Senator FERGUSON. And they are 17 years behind in this work? Senator GREEN. Have all of the documents that appear in these volumes been published before? Mr. SARGEANT. Eighty percent of those documents have been for the first time declassified and made available to the public when they are issued in this series. That is one of the reasons why this historical record is so valued by people who are students of foreign policy, international lawyers, teachers in universities, and people who analyze the conduct of foreign relations. SALE PRICE OF PUBLICATION Senator GREEN. You say that 350 are placed on public sale? Senator GREEN. How many of those are usually sold? Mr. SARGEANT. The record shows that the sale is cumulative and that within about a period of 3 years 80 percent of the stock for public sale has been exhausted. Within a period of about 5 years the more popular volumes are out of print. Chairman MCKELLAR. What do you sell them for? How much to you get for them? Mr. SARGEANT. Roughly $3. Chairman MCKELLAR. What do you do with the money when you get it? Mr. WILBER. That goes into the miscellaneous receipts. Chairman McKELLAR. Goes into the miscellaneous receipts? Mr. WILBER. Yes; the miscellaneous receipts of the Treasury. Chairman McKELLAR. I wish you could give us the amount involved. DISTRIBUTION OF PUBLICATIONS Senator GREEN. Who distributes them? You say they go to the Congress? Mr. SARGEANT. Yes. Senator GREEN. Who distributes them? Mr. SARGEANT. They are distributed by the folding rooms at the request of various Members of the Congress. Oftentimes you will find constituents of Members of Congress very much interested in these volumes, and each Member of Congress has a quota for distribution. Senator FERGUSON. Each member has a quota of these? Mr. SARGEANT. Yes, sir. Senator FERGUSON. I have never seen it for my own office. Senator GREEN. I have asked for some, and they have said that they were unavailable. Chairman MCKELLAR. While you are distributing these, I think you ought to furnish some for the Senate, because I have not had any given to me. Senator GREEN. I suppose we ought to have them for our own employees. Mr. SARGEANT. Senator, I am sure that copies are available here. Senator MCCARRAN. We have wrestled with this proposition before, and when we cut it down there is usually a barrage of objections that comes to us. Senator GREEN. Do you not think we ought to find out how much it costs, for our own information? Senator MCCARRAN. We have the item coming up again under a different heading. We will have it all up again. Senator GREEN. I would like to know, just to satisfy my curiosity, how much it does cost. Senator MCCARRAN. Go ahead. We are interested. We want to know what it costs. (The information follows:) Estimated cost of compiling, editing, printing and distributing a volume in the Foreign Relations series, $31,000. METHOD OF COMPILATION Senator GREEN. Are they edited at all? Mr. SARGEANT. Yes, sir. The method of compilation of the foreign relations volumes is that first, in the Division of Historical Policy Research, under a very good historian, Dr. Bernard Noble, the materials relating to that particular year are all pulled together. That includes all of the documents, the telegrams, and the reports from missions. These are very carefully examined and then a manuscript is prepared. A script is prepared in which these documents are incorporated. When the editing job is completed, the manuscript then passes to Mr. Thompson's Division of Publications, where editorial clerks supervise the actual printing ot it. Senator GREEN. I should think that the mass of documents would become gradually so large that it would be more and more expensive and less and less useful. Mr. SARGEANT. We find, Senator Green, that that apparently is not borne out by the interest of the people who work in this field. Senator GREEN. Suppose you jumped all of the intervening years, and took last year, how many volumes do you think there would be on the basis of the volume we have here now? Mr. SARGEANT. I am sure there would be considerably more. Senator GREEN. Would there be twice as many, 3 times as many, 10 times as many? Mr. SARGEANT. I will guess with you and say 3 times as many. Senator MCCARRAN. We have a meeting of the full committee at 11:30 which will take some time, and I think we will have to suspend here until 1:30. Chairman McKELLAR. Before we do that, I want to say that it seems quite remarkable to me that you received $209,945 in 1950, that the estimate is $209,945 in 1951, and that the estimate for 1952 is $209,945 for the UNESCO relations staff activities. Do you have any of that money left now? If anybody knows, I would like to find out. Mr. WILBER. Mr. Chairman, they have 42 positions authorized and I believe those are all filled at this time, so we would not normally have any balance left. Chairman McKELLAR. Well, you have a total for the Assistant Secretary for Public Affairs of $1,399,125 for 1950, $1,398,640 for 1951, and $1,398,640 estimated for 1952. This must be sort of a dead department. That is the way it looks to me. Mr. WILBER. Mr. Chairman, the amount that you have just referred to is the annual salary rate for the 42 people under this particular activity, and that would not change, except by Ramspeck promotions from year to year, and we have not in this office had to increase the annual rates for Ramspeck promotions put into effect between 1950 and 1951. Senator MCCARRAN. I am sorry to interrupt, but we will suspend here. (Whereupon, at 11:30 a. m. the hearing was recessed until 1:30 p. m. of the same day.) AFTER RECESS DEPUTY UNDER SECRETARY FOR ADMINISTRATION STATEMENTS OF CARLISLE H. HUMELSINE, DEPUTY UNDER SECRETARY FOR DEPARTMENT OF STATE; SAMUEL BOYKIN, DIRECTOR, OFFICE OF CONSULAR AFFAIRS, DEPARTMENT OF STATE; RUTH SHIPLEY, CHIEF, PASSPORT DIVISION, DEPARTMENT OF STATE; HERVE J. L'HEUREUX, CHIEF, VISA DIVISION, DEPARTMENT OF STATE; WILLIAM D. WRIGHT, DIRECTOR, OFFICE OF OPERATING FACILITIES, DEPARTMENT OF STATE; HAYWOOD P. MARTIN, DIRECTOR, OFFICE OF PERSONNEL, DEPARTMENT OF STATE; EDWARD B. WILBER, DIRECTOR, OFFICE OF BUDGET AND FINANCE, DEPARTMENT OF STATE; AND ROBERT L. THOMPSON, CHIEF, DIVISION OF PUBLICATIONS, DEPARTMENT OF STATE AMOUNT REQUESTED Senator MCCARRAN. The Office of the Deputy Under Secretary for Administration is next. You are requesting an appropriation of $737,935 which is the same amount which you have for the current fiscal year. You have 144 employees in this Office. Give us an idea of the workload in this section. Mr. HUMELSINE. Yes, Mr. Chairman. I have a formal statement covering not only this immediate Office, but also covering the four offices under me. I would like to file that if you will permit me to do so. PREPARED STATEMENT Senator MCCARRAN. You may file it and it will be included in the record at this point. (The paper referred to is as follows:) PRINCIPAL WITNESS STATEMENT OF THE DEPUTY UNDER SECRETARY FOR ADMINISTRATION FOR SENATE APPROPRIATIONS COMMITTEE BUDGET HEARINGS FOR FISCAL YEAR 1952 Mr. Chairman, I believe that you will find that the organization and the fune tions of the administrative area of the Department have not been materially changed since they were presented to you last year by my predecessor, Mr. Peurifoy. Organizationally, the administrative area includes four Offices (Consular Affairs, Personnel, Operating Facilities, and Budget and Finance), as well as the Foreign Service Inspection Corps, the Division of Foreign Reporting Services, and the Division of Foreign Buildings Operations. This group of offices provides a wide variety of administrative services for the Department and for the Foreign Service in carrying out our program in the United States and abroad. The offices of the administrative men are requesting five fewer positions in this 1952 budget for salaries and expenses than we have in 1951. This results in a reduction of about $17,000 in our annual salary requirements. However, the added responsibilities and the difficulties of administering the Department during the present world situation, which have arisen since these estimates were prepared, will undoubtedly make it necessary for us to request supplemental funds at a later date. One significant change in organization which has occurred in this area has been the transfer of the management staff from the former Office of Management and Budget of my immediate office, where it can operate more directly in improving the Department's organization and operations as a staff unit attached to Deputy Under Secretary's office. This staff helps with the management planning concerning the international security and foreign affairs programs of this Government. When the management staff was transferred to my own office, the remaining two divisions of the former Office of Management and Budget were established under the direction of our budget officer, Mr. Wilber, as the Office of Budget and Finance. With your permission, Mr. Chairman, I can sketch briefly the major problems of the administrative area and discuss the way each of the offices is meeting its new responsibilities. The Office of Consular Affairs has been particularly affected by the trend of world events which have made it necessary for us to tighten up every phase of our security operations both at home and abroad. We will continue our thorough investigation of prospective employees, and reinvestigation of existing employees in key positions. We will not relax our vigilance in assuring that the staff of the Department of State and the Foreign Service consists of thoroughly loyal employees trustworthy in every respect to safeguard the security of our Government. We have made considerable headway in the installation of a management improvement program in the Office of Consular Affairs through which we expect to get more efficient and effective operations in our consular work throughout the world. Forms and procedures used in the consular offices abroad are being carefully scrutinized with a view to eliminating any unnecessary steps. Our program of consular improvement will take some time, and we shall need the assistance of the Congress to fully accomplish our purposes since certain legislative changes may be necessary to enable us to streamline our consular work for greatest efficiency. We are developing the estimates of additional cost which would be involved in replacing certain aliens in the field with American employees for security purposes, as was proposed by Senator Green and Senator Lodge. This increase will go before the Bureau of the Budget in the form of supplemental budget requests. Our Office of Personnel is now confronted with new problems, particularly in the recruitment and training fields. The current international crisis has a direct and serious impact in these operations, too. For example, the task of securing adequate staff for the Department has become more difficult because of the competition for personnel growing out of the mobilization effort. It has also been necessary to step up the training programs for our employees in order to fill the normal turn-over requirements. The most significant long-range task which the Office of Personnel will be working on during the coming year is the personnel improvement program which we have developed on the basis of recommendations of the Hoover Commission. The basic policies and principles underlying this program have been generally accepted but it will be necessary to devote considerable time and effort to working out the detailed studies and actually putting the plan into effect. This personnel improvement program is designed to pull our Foreign Service and Civil Service personnel systems more closely together. The program will be installed on a gradual basis and will result in better utilization of our people both here and abroad. The principal features of this personnel improvement program include a more active program of lateral transfer into the Foreign Service officer group by present Civil Service and Foreign Service staff employees, an expanded personnel exchange program between the Department and our overseas posts, a new emphasis on recruitment for people who are willing and qualified to serve both in the United States and at our missions in foreign countries, and a number of related features the net result of which will be to reduce the present degree of separation among our various personnel systems. The Office of Budget and Finance has been carrying a major responsibility in the financial administration of the Department. This Office coordinates and prepares the budget estimates for submission to the Budget Bureau and your committee. A new emphasis is being placed on the use of the budget process to measure the efficiency and effectiveness of the operations throughout the Department. We are still in the very early stages of this process. The stresses that have been placed upon the existing staff of the Department have made it essential for the budget office to review existing programs and assist in redirecting our resources toward our new defense and mobilization responsibilities. Administrative difficulties are magnified by the fact that we are not now con |