aids - generally inventories and special lists-that had appeared before copy for this volume went to press. Also listed, if not too numerous, are the microfilm publications reproducing records from a particular record group or subgroup. Most microfilm publications include a descriptive pamphlet that informs potential users of the nature and scope of the publication and assists them in determining the relevance of the records to their interests. These pamphlets also include information intended to facilitate use of the microfilm copy of the records. In some instances records have been published on microfilm in advance of the publication of a descriptive pamphlet. As resources permit these T-numbered, or temporary, publications are converted to permanent, or M-numbered, publications, each with a descriptive pamphlet. In instances where more than five microfilm publications are based on records in a particular record group or subgroup, and for more detailed information about specific microfilm publications, the reader should consult the current edition of the List of National Archives Microfilm Publications. Also included in many of the record group entries are citations of references. These citations, from which bibliographical data have been omitted when the department or agency responsible for the publication is obvious from the context, are not exhaustive and are only intended to call attention to some of the more generally useful published materials that provide additional information on particular Government agencies and their records. No attempt has been made to cite the appropriate sections of the following guides, which should be consulted regarding records for particular periods or relating to certain areas or subjects: Guide to Federal Archives Re lating to the Civil War, comp. by Kenneth W. Munden and Henry P. Beers (1962). Guide to the Archives of the Government of the of the Confederate States of America, comp. by Henry P. Beers (1968). Civil War Maps in the National Archives (1964). Introduction to the American Official Sources for the Economic and Social History of the World War, comp. by Waldo G. Leland and Newton D. Mereness (New Haven, 1926). Handbook of Federal World War Agencies and Their Records, 1917-1921 (1943). Federal Records of World War II, Vol. 1: Civilian Agencies (1950); Vol. 2: Military Agencies (1951). Guide to Materials on Latin America in the National Archives, Vol. 1, comp. by John P. Harrison (1961). Guide to Genealogical Records in the National Archives, comp. by Meredith B. Colket, Jr., and Frank E. Bridgers (1964). The text of this guide contains only a limited number of crossreferences, but a comparatively full index has been provided. It should be noted that the index is limited to organizational units, names, and functions or broad subjects mentioned in the text. Since the guide describes records basically within the context of organizational units and in relation to the functions they document, the index is not intended and cannot serve as a general subject guide to the specific content of records. Generally, the subjects and names mentioned in the records descriptions are intended to be exemplary or illustrative, rather than a comprehensive analysis of informational content. Access to and Use of Records The specific regulations applicable to the public use of records described in this guide are reprinted in appendix A. Since the records are arranged and maintained by agency of origin, a researcher should first determine, to the extent possible, which Federal agencies were concerned with the subject of his research and where their records are currently located. Although a researcher is welcome to come directly to the particular depository where the records are held, he will usually save time by writing in advance of his visit. If he writes early enough to permit a reply and indicates the subject of his study as specifically as possible and the approximate date of his arrival, the depository will send him any necessary information and instructions. Most of the records in the National Archives have no on restrictions on access, and they are normally made available promptly to the researcher for his use. Research in restricted records (see General Restrictions Access, below) may require a security clearance clearance in advance, which must be obtained from the agency or agencies whose records are involved. This also may entail subsequent review by the agency of notes taken from such records and ultimate review of the completed manuscript. The processing of a request for security clearance usually requires 6 to 12 weeks, and the review of notes and manuscript also requires considerable time. Persons wishing to conduct extensive research in security-classified records should, therefore, write to the National Archives and Records Service as far as possible in advance of the time they plan to begin work, explaining the nature and scope of their prospective research in order to obtain the necessary application forms and instructions for their completion and submission. The National Archives and Records Service has limited authority to review certain types of securityclassified records for declassification. Because of the time required for such review, however, only a small quantity of records can be made available in this manner. Most agencies, it should also be noted, limit access to securityclassified records to United States citizens. In addition to security-classified records, there are other types of records or categories of information to which access has been restricted. The researcher should review these general restrictions and any additional restrictions specifically applicable to the records in which he is interested in preparation for his visit to a depository. When a researcher first comes to a depository, he is asked to identify himself and complete a short application form before being issued a researcher identification card. This procedure is intended both to facilitate service and to safeguard the records. A research consultant will then confer with him regarding his project and will inform him of the detailed procedures to be followed at the depository. In the National Archives Building, because of the volume and variety of its holdings, a general research consultant will talk to him briefly and in general about his research subject and tell him which of the custodial units is most likely to have relevant material. The consultant will arrange for him to discuss his project with reference specialists in those units and provide him with information about published and unpublished finding aids and indexes that may be of value. The identification card that the researcher receives during the application procedure is valid for 1 year for the use of records at the depository where issued and is renewable upon request. It permits access to the research rooms of the depository, where the researcher will be asked to sign a register daily. Records will be brought to a research room by a staff member for use by the researcher. If the records have been microfilmed, a microfilm copy will be made available for his use. At the National Archives Building most records may be examined in the central research room or the microfilm research room, but some records must be consulted in research rooms near where they are stored. These These include securityclassified records, some series of indexes, and audiovisual and cartographic records. Records may be examined, as a rule, only within the depository in which they housed, but under appropriate circumstances loans of records are made to Federal agencies for official use. are Research room hours during the workday vary among depositories; in the National Archives Building the central research room and the microfilm research room are open evenings Monday through Friday and on Saturday in addition to the regular workday. Records must be requested early in the afternoon to be used that same evening, and on Friday afternoon to be used on Saturday. It should be noted, however, that research rooms in which security-classified records can be made available are open only from 9 a.m. to 5 p.m., Monday through Friday. During the researcher's visit to a depository he will find the research consultants available answer any questions, discuss problems, and further advise him on sources of information. The National Archives Building has facilities for making electrostatic copies, photostats, microfilms, and photographic and diazo prints of documents and duplicates of motion pictures and sound recordings. The National Archives is empowered by law to provide copies-certified or uncertified-of records in its custody that are not exempt from public examination or protected by copyright. It may provide copies of records protected by copyright if so authorized by the copyright owner, but it will not undertake to obtain such authorization. Under the law no charge is made for providing limited numbers of copies of records to Government agencies required for official use; in all other cases a fee for this service sufficient to cover costs is charged. Inexpensive facsimile copies of certain documents are available for purchase, and photocopies of National Archives publications currently out of print may also be purchased. For a listing of such items see the current Select List of Publications of the National Archives and Records Service, National Archives General Information Leaflet 3. General Restrictions on Access The use of some records in the National Archives of the United States, especially those of recent date, is subject to restrictions imposed by the Congress, the President, the Archivist of the United States, the transferring Government agencies, and donors of personal papers and historical manuscripts. In this guide restrictions currently in effect on access to records that have been specified by the transferring agency or donor-"specific restrictions” — are indicated at the end of the entry for the record group (or subgroup in the case of collective record groups) to which they apply. Such specific restrictions are subject to modification or removal, and researchers are advised to inquire in advance concerning the current status of specific restrictions. Restrictions on access that may apply to more than one record group are termed "general restrictions." They are applicable to the kinds of information or classes of accessioned records designated, designated, regardless of the record group to which such records have been allocated. The following is a summary listing of general restrictions intended only to indicate their general scope and content. It is not intended to be an authoritative statement of the law or other legal authorization for such restrictions. 1. Records marked as containing "atomic energy restricted data." Restrictions: Information contained in records so marked will be made available only (a) as authorized by the head or a specially designated official of the transferring agency or its successor agency or (b) when the restrictive marking has been canceled by proper authority. Specified by: Congress of the United States. 2. Records marked in accordance with the provisions of any Federal law, Executive order, or regulation explicitly intended to safeguard official information in the interest of the national security (security-classified records). Restrictions: Information contained in records So marked will be made available only (a) were 3. Records containing personal, business, or industrial information obtained obtained by any by any Federal agency under the provisions of the Federal Reports Act of 1942 (56 Stat. 1078), or other subsequent statutory authority, that deemed confidential by the agency or with reference to which a request for confidential treatment was made by the person (individual, partnership, association any organized group of persons, or their legal successor or representative) furnishing such information. In general, the types of information so restricted are data about the technical and financial operations of individual firms or persons or including the "operations, style of work, or apparatus of any manufacturer or producer"; and "the amount or source of inprofits, losses, expendicome, "methods of doing tures," business" of any individual or concern (59 Stat. 415). or Restrictions: Such information may not be published or disclosed in any way to the public or to another Federal agency with the following statutory exceptions: (1) information may be released in statistical totals or summaries in such manner that the source thereof is not disclosed or identified directly or indirectly, and "studies, graphs, charts, or other documents of like general character" containing statistical data of this type may be published; (2) information may be released if the persons who supplied the information agree to its release; (3) certain defense and related agencies specified in the legislation, or their successors, may be furnished in confidence "such data and information [obtained by the Office of Price Administration] as may be requested by them for use in the performance of their official duties"; (4) information may be released "to any other Federal agency" that has authority supported by provisions of legal penalties to collect the same information itself; and (5) information obtained under the Defense Production Act of 1950, as amended, and not made public before April 30, 1953, may be furnished to the Congress or any duly authorized committee thereof, the Department of Justice in the performance of its functions, and the successors to the Economic Stabilization Agency (56 Stat. 1078, 59 Stat. 412, and 67 Stat. 131). Specified by: Congress of the United States. 4. Records less than 75 years old containing information about the physical or mental health or the medical or psychiatric care or treatment of individuals. Restrictions: Access to informa- |