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or that succeeded to that agency's functions. If there are no such current regulations or if existing regulations do not provide adequate guidance in a specific instance, access to information in the records will be subject to current regulations of the Public Health Service (42 C.F.R. 1.102, 1.104, and 1.108).

Imposed by: Archivist of the United States.

5. Records less than 75 years old of the following types: (1) intercepted private letters or other intercepted private communications, including facsimile or other copies of such communications, and (2) records resulting from censorship or interception of private communications that identify the sender or recipient and that quote, paraphrase, or describe the content of such communications.

Restrictions: Such records may be used only by the intercepting or recipient agencies or their successor agencies and by investigative agencies of the Federal Government.

Specified by: Office of Emergency Preparedness.

6. Records less than 75 years old of the investigation of persons or groups of persons by investigative authorities of the executive branch, except for such record series of the Department of Defense and all components and predecessors thereof specified in general restriction 12 (below).

Restrictions: Information in these records will be made available only as authorized by an appropriate official of the originating agency or its successor

agency.

Imposed by: Archivist of the United States.

7. Documents less than 75 years old among the records of an agency of the Government that (1) are identifiable as having originated in the Federal Bureau of Investigation or its predecessor, the Bureau of Investigation (established July 26, 1908); (2) include quotations from or paraphrase statements identifiable as originating in Federal Bureau of Investigation documents; (3) identify by name personnel of the Bureau; or (4) reveal sources of information identifiable as Federal Bureau of Investigation sources.

Restrictions: Information in these documents will be made available only as authorized by an appropriate official of the Federal Bureau of Investigation.

Specified by: Federal Bureau of Investigation.

8. Certificates of arrival, declarations of intention, certificates of naturalization, and certificates of citizenship.

Restrictions: These records shall not be reproduced (62 Stat. 683, sec. 1426(h); 66 Stat. 163, secs. 335(i)(2), 339(a), 343(b), and 343(e); and 64 Stat. 583, sec. 507(b)).

Specified by: Congress of the United States and Department of Justice.

9. Naturalization records dated after September 26, 1906.

Restrictions: Information from these records shall not be furnished in writing.

Specified by: Department of Justice.

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10. Copyrighted record material.

Restrictions: Record material
protected by subsisting copyright
shall not be reproduced without
the written permission of the
copyright owner.

Specified by: Congress of the
United States.

11. Records of the Department of
Defense and of all components and
predecessors thereof that relate to
events less than 75 years old and
that contain information about the
military service of members of the
Armed Forces of the United States,
including not only separately main-
tained personnel records but also
similar personnel-oriented files.

Restrictions: Such records may
be examined only by authorized
representatives of the Govern-
ment. No information based on
such records will be furnished
without the written consent of
the person concerned, his legal
or (after his
representative,
death) his next of kin, except a
summary statement of service
and latest known address, which
may be furnished without re-
striction.

Specified by: Department of
Defense.

12. Records less than 50 years old of the following kinds that originated in any of the components of the Department of Defense: inspector general reports of investigation or of inquiry; aircraft accident reports; and records of boards of investigation, courts of inquiry, military commissions, and provost courts.

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Restrictions:
these records will be made avail-
able only as authorized by an

appropriate official of the origi nating agency or its successor agency.

Specified by: Department of Defense.

13. All records that originated in the Joint (and Combined) Chiefs of Staff, except those that bear no security classification marking and declassified records over 20 years old that do not carry such restrictive "For markings as Official Use Only" and "Not for Public Use."

Restrictions: Requests for access to or information from such records interfiled with records of any department or agency of the Government shall be referred to the appropriate records administration officer of such department or agency.

Specified by: Department of

Defense.

14. Records of the Department of the Army and of all components and predecessors thereof.

Restrictions: Access to such records or information contained therein will be in accordance with the provisions of Army Regulations 345-20 and 340-16. These regulations exempt from public access records relating to the matters that may be exempted from access under the Public Information Act of 1966 (see below) and cite several specific examples for each category. In all cases of denial based on Army Regulations 345-20 and 340-16 the requester will be advised of his rights to appeal to the Secretary of the Army through the Adjutant General.

Specified by: Adjutant General, Department of the Army.

15. Records of the Department of the Navy and of all components and predecessors thereof. Restrictions: Access to such records or information contained therein will be in accordance with the provisions of SECNAV Instruction 5720.42. This instruction exempts from public access records relating to the matters that may be exempted from access under the Public Information Act of 1966 (see below) and cites several specific examples for each category. In all cases of denial based on SECNAV 5720.42 the quester will be advised of his rights to appeal to the Secretary of the Navy.

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Specified by: Assistant Vice Chief of Naval Operations/ Director of Naval Administration. 16. Records of the Department of the Air Force and of all components and predecessors thereof.

Restrictions: Access to such records or information contained therein will be in accordance with the provisions of Air Force Regulation 12-30. This regulation exempts from public access records relating to the matters that may be exempted from access under the Public Information Act of 1966 (see below) except categories (8) and (9) that are not mentioned in the regulation. Several specific examples are cited for each category. In all cases of denial based on Air Force Regulation 12-30 the requester will be advised

of his right to appeal to the Secretary of the Air Force.

Specified by: Director of Administration, Department of the Air Force.

17. Documents originated in the International Prosecution Section, Supreme Commander for the Allied Powers, and documents originated in the prosecuting groups for classes B and C Japanese war crime trials comparable to those originating in the International Prosecution Section.

Restrictions: These documents may be used by official and nonofficial researchers only with the permission of the Department of State.

Specified by: Department of State.

Public Information Act of 1966

All restrictions on access to records, insofar as they relate to records of the executive branch, must be consistent with the provisions of the Public Information Act of 1966 (P.L. 89-487, now codified as 5 U.S.C. 552), also known as the Freedom of Information Act. This act, which became effective on July 4, 1967, provides for making information in executive branch records available to the public unless it comes within specific categories of matters that may be exempted from public disclosure. Subject to exemption from public disclosure are:

(1) all matters specifically required by Executive order to be kept secret in the interest of national defense or foreign policy;

(2) all matters related solely to the internal personnel rules and

practices of an agency;

(3) all matters specifically exempted from disclosure by statute;

(4) trade secrets and commercial or financial information obtained from a person as privileged or confidential;

(5) inter-agency or intra-agency memorandums or letters that would not be available by law to a party other than an agency in litigation with the agency;

(6) personnel and medical files and similar files whose disclosure would constitute a clearly unwarranted invasion of personal privacy;

(7) investigatory files compiled for law enforcement purposes except to the extent available by law to a party other than an agency;

(8) information contained in or related to examination, operating, or condition reports prepared by, on behalf of, or for the use of an agency responsible for the regulation or supervision of financial institutions; and

(9) geological and geophysical information and data, including maps, concerning wells.

The act also prescribes the procedure for obtaining access to agency records, and, in the event access is denied, for appeal.

Other Informational Services

In addition to making records or copies of records available for direct use, the National Archives and Records Service also provides

information about particular records and, to a limited extent, information derived from the records both to agencies of the Government and private persons. Inquiries may be made in person, by telephone, or by mail. In furnishing information it is the practice of the National Archives and Records Service not to make any evaluation of a particular record or any interpretation of the information it contains.

For the convenience of researchers as well as staff members, the National Archives and Records Service maintains a special noncirculation library comprising a working collection of about 150,000 books and pamphlets. Its special subject fields are archives administration in the United States and abroad, Federal administrative history, and U.S. history in the national period. Approximately two-thirds of the collection consists of Federal Government documents carefully selected for their contribution to understanding the organization, functions, or records of an agency of the Federal Government and including a collection of hearings of congressional committees. These materials are available for reference purposes to researchers when their use of records will be facilitated thereby, but researchers are normally expected to have conducted their research in published materials before consulting archival holdings.

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