§ 105-61.000 Scope of part. This part prescribes rules and procedures governing the public use of records and donated historical materials that have been transferred to the National Archives and Records Service, GSA, but does not apply to current operating records of the Service.

§ 105-61.001 Definitions.

The following definitions are established for terms used in this part.

§ 105-61.001-1 Records.

"Records" means only records that have been transferred to the National Archives and Records Service, in accordance with 44 U.S.C. 2103, 3103; namely, archives and Federal records center records, as those terms are defined in this § 105-61.001. The term "records" does not include current operating records of the National Archives and Records Service, the public availability of which is governed by Part 105-60, or donated historical materials, as defined and considered in this part.

(a) Researchers will normally use records in designated research rooms only.

(b) Original records will not normally be made available when microfilm copies are available.

(c) Persons seeking information that is published and readily available will normally be referred to a public library.

(d) Records will not be furnished to a researcher under the age of 16 years unless he is accompanied by an adult researcher who agrees, in writing, to be present when the records are used and to be responsible for compliance with the research room rules set forth in § 10561.103.

Archivist, records will be made available according to the schedule set forth in § 105-61.4801.

(d) In addition to the times specified in § 105-61.4801, records may be made available at such other times as authorized by a director.

§ 105-61.101-3 Application proce dures.

(a) Applicants shall apply in per son at the depository that has custody of the records sought and shall furnish, on a form provided for the purpose, information necessary for registration and for determining which records will be made available. Applicants shall furnish proper identification and, if applying for access to large quantities of records or to records that are espe cially fragile or valuable, shall upon request furnish a letter of refer ence or introduction.

(b) In advance of applying for the use of records, a prospective researcher is encouraged to deter mine from the appropriate depository whether the records are available and whether their volume is sufficient to warrant a personal visit in lieu of reproduction.

(c) In addition to the procedures prescribed in this § 105-61.101-3, researchers desiring to apply for the use of archives that contain defense-classified information shall follow procedures prescribed in § 105-61.104.

[33 F.R. 4885, Mar. 22, 1968, as amended at 34 F.R. 200, Jan. 7, 1969]

§ 105-61.101-4 Researcher identifi cation card.

A researcher identification card will be issued to each person whose

The use of records is subject to any restrictions specified in writing by the agency from which the records were transferred and to restrictions set forth by the Archivist of the United States in pertinent restriction statements. . . .

§ 105-61.102-2 Denials and appeals.

Denials of use of records, except those made in the normal course of reference service, shall be made by the Deputy Archivist of the United States, in accordance with § 10560.403, and any resulting appeals shall be made and conducted in accord with § 105-60.404.

§ 105-61.103
§ 105-61.103-1 Registration.

Research room rules.

Researchers shall register each day they enter a research room, furnishing the information specified on the registration form.

§ 105-61.103-2 Researcher's responsibility for records.

The research room attendant may limit the quantity of records to be delivered at one time to a researcher. When requested, researchers shall acknowledge re

ceipt of records by signature. A researcher is responsible for all records delivered to him until he returns them. When a researcher has completed his use of records, he shall return them to the research room attendant. When requested, researchers shall return records as much as 10 minutes before closing time. Before leaving a research room, even for a short period of time, a researcher shall notify the research room attendant and place all records in their proper containers.

§ 105-61.103-3 Prevention of damage to records.

The researcher shall exercise all possible care to prevent damage to records. Records shall not be used at a desk where there is a container of liquid or where a fountain pen is being used. Records shall not be leaned on, written on, folded anew, traced, fastened with paper clips or rubber bands, or handled in any way likely to cause damage. The use of records of exceptional value or in fragile condition shall be subject to any conditions specified by the research room attendant.

§ 105-61.103-4 Removal or mutilation of records.

Researchers shall not remove records from a research room. The unlawful removal or mutilation of records is forbidden by law and is punishable by fine or imprisonment or both (18 U.S.C. 2071). When so requested, researchers shall check parcels and luggage before entering a research room; and upon leaving, a researcher shall, if so requested,

The copying of records will normally be done by personnel of the National Archives and Records Service with equipment belonging to the Service. With the permission of a director, researchers may use their own copying equipment. Permission will be based on the director's determination that such use will not harm the records or disrupt reference activities. Equipment will be used under the supervision of personnel of the Service.

This section relates to § 10561.101-2.

(a) The Archives Building, Eighth and Pennsylvania Avenue NW., Washington, DC 20408.

Research

Hours: For the Central Research Room and Microfilm Room, 8:45 a.m. to 10 p.m., Monday through Friday, and 8:45 a.m. to 5 p.m. on Saturday. For other research rooms, 8:45 a.m. to 5 p.m., Monday through Friday. Records to be used on Friday after 5 p.m. or on Saturday must be requested by 3 p.m. Friday. Records to be used after 5 p.m., Monday through Thursday, must be requested by 4 p.m. of the day on which they are to be used. (b) [Reserved]

(c) Presidential libraries, as follows:

(1) Herbert Hoover Library, South Downey Street, West Branch, IA 52358.

Hours: 9 a.m. to 5 p.m., Monday through Friday.

(2) Franklin D. Roosevelt Library, Albany Post Road, Hyde Park, NY 12538.