Hours: 9 a.m. to 5 p.m., Monday through Friday.

(3) Harry S. Truman Library, Highway 24 at Delaware Street, Independence, MO 64050.

Hours: 9 a.m. to 5 p.m., Monday through Friday.

(4) Dwight D. Eisenhower Library, South East Fourth Street, Abilene, KS 67410.

Hours: 9 a.m. to 5 p.m., Monday through Friday.

(5) John F. Kennedy. Library, 380 Trapelo Road, Waltham, MA 02154.

Hours: 8:30 a.m. to 5 p.m., Monday through Friday.

(6) Lyndon B. Johnson Library, 2313 Red River, Austin, TX 78705. Hours: 9 a.m. to 5 p.m., Monday through Friday.

(d) [Reserved]

(e) Washington National Records Center, 4205 Suitland Road, Suitland, MD.

Mailing address: General Services Administration, Washington National Records Center, Washington, DC 20409.

Hours: 8 a.m. to 4:30 p.m., Monday through Friday.

(f) National Personnel Records Center (military personnel records), 9700 Page Boulevard, St. Louis, MO 63132.

Hours: 7:30 a.m. to 4 p.m., Monday through Friday.

(g) National Personnel Records Center (civilian personnel records), 111 Winnebago Street, St. Louis, MO 63118.

Hours: 7:30 a.m. to 4 p.m., Monday through Friday.

(h) Regional Federal records centers, as follows:

(1) 380 Trapelo Road, Waltham, MA 02154.

Hours: 8:20 a.m. to 4:50 p.m., Monday through Friday.

(2) 641 Washington Street, New York, NY 10014.

Hours: 8:30 a.m. to 5 p.m., Monday through Friday.

Avenue,

(3) 5000 Wissahickon Philadelphia, PA 19144. Hours: 8:30 a.m. to 5 p.m., Monday through Friday.

(4) Naval Supply Depot, Building 308, Mechanicsburg, PA 17055.

Hours: 7:30 a.m. to 4:30 p.m., Monday through Friday.

(5) 1557 St. Joseph Avenue, East Point, GA 30044.

Hours: 8 a.m. to 4:30 p.m., Monday through Friday.

(6) 7201 South Leamington Avenue, Chicago, IL 60638.

Hours: 8 a.m. to 4:30 p.m., Monday through Friday.

(7) 2400 West Dorothy Lane, Dayton, OH 45439.

Hours: 8 a.m. to 4:30 p.m., Monday through Friday.

(8) 2306 East Bannister Road, Kansas City, MO 64131.

Hours: 8 a.m. to 4:30 p.m., Monday through Friday.

(9) 4900 Hemphill Street, Fort Worth, TX 76115.

Hours: 8 a.m. to 4:30 p.m., Monday through Friday.

(10) Building 48, Denver Federal Center, Denver, CO 80225.

Hours: 8 a.m. to 4:30 p.m., Monday through Friday.

(11) Building 1, 100 Harrison Street, San Francisco, CA 94105. Hours: 8 a.m. to 4:30 p.m., Monday through Friday.

(12) 4747 Eastern Avenue, Bell, CA 90201.

Hours: 7:30 a.m. to 4 p.m., Monday through Friday.

(13) 6125 Sand Point Way, Seattle, WA 98115.

Hours: 8 a.m. to 4:30 p.m., Monday through Friday.

[36 F.R. 25408, Dec. 31, 1971]

The National Archives and Records Service is frequently asked to provide recommendations garding information to be included in footnotes or other references to records among its holdings. The following suggestions should serve this purpose and their use will also enable our staff more readily to locate records that have been cited.

Sequence of Elements in Citation

The most convenient citation for archives is one similar to that used for personal papers and other historical manuscripts. Full identification of most unpublished material usually requires giving the title and date of the item, series title (if applicable), name of the collection, and the name of the depository. Except for placing the cited item first, there is no general agreement on the sequence of the remaining elements in the citation. Publishers, professional journals, and graduate faculties all prescribe their own style. Whatever sequence is adopted, however, should be used consistently throughout the same work.

Full Identification of
Archival Material

Because of the greater complexity and more formal structure of archival material, additional elements

may be needed in citations not only to fully identify an item, but also to indicate its relative location within a given record group. The record group is a unit of control for records based upon their administrative origin, and, for citation purpose, is comparable to a collection or an organized body of personal papers. The elements that may be necessary for full identification of archival material, depending upon its complexity, include: (Item)

Charles G. Hewett to Aubrey Williams, December 28, 1936, (File Unit)

File "Adm. Reports, October thru December 30," Maine, (Series Title)

Administrative Reports Received from N.Y.A. State Officers, 1935-38,

(Subgroups)

filed the record. The final two elements have been added by the archival depository for control and retrieval purposes.

An example of the method of identifying and indicating the hierarchical location of an originating office through subgroups would be, for example, "Metals Section, Mineral Deposits Branch, Geologic Division," which is part of Records of the Geological Survey, Record Group 57. Subsequent citations of items from the records of the Metals Section could omit the hierarchical location information; i.e., "Mineral Deposits Branch, Geologic Division." The first time records from another originating office are cited, however, the names of the successive administrative units in the hierarchy of which that office is a part should be given.

Basic Elements in Citation

Because of the great variety and complexity of some archival material, there are no convenient models that would be applicable to all records. The minimum initial citation, however, should consist of the item, file unit or subseries (i.e., volume, with title and page numbers, if applicable; or file or folder, with title or other designation), series title, subgroup(s) or originating office (including the hierarchy of administrative units of which that office is a part, if applicable), record group title and number, and name of depository. These are the elements necessary to identify adequately most archival material, and the above order of entry is that

adopted by the National Archives. and Records Service for its own publications. If in doubt regarding a particular citation, the researcher should confer with an archivist to determine what elements may be necessary to identify adequately specific records being cited. Because it is sometimes necessary to move records from one type of container to another and to rebox records, box or other container numbers should not be included in citations.

Unless the file unit or series is arranged chronologically, it is usually necessary to show exact file location of the document cited, as illustrated by the italicized symbols in the examples below, which also show some of the various orders in which the necessary elements of the citation may be entered, as determined by individual editors:

Commissioner of Indian Affairs to Chu-he-sa-da, January 12, 1883, Letter Book 106, pp. 127-128, Letters Sent, Land Division, Records of the Bureau of Indian Affairs, Record Group 75, National Archives Building. Military Attache Report, National Archives Building, Records of the War Department General and Special Staffs, Record Group 165, File 2657-1-281/120. Dispatch No. 1988, James G.

Bailey to Philander C. Knox, December 25, 1909, Case 13367 54, Vol. 941, Numerical File, National Archives Building, General Records of the Department of State, Record Group 59.