ments which have previously been considered but defeated in committee meetings, they should be permitted to do so. In such cases, the delegates should notify the president of the commission and the executive officer of the commission not later than 8 p.m. on the day prior to the scheduled commission meeting of their desire to introduce such proposals. (4) Essentially new proposals, not previously discussed in committee meetings, will not be introduced in commission meetings. (5) At least one day shall elapse between a committee meeting at which a report to the commission is approved and the commission meeting at which the report is presented, in order that all delegates may have an opportunity to study the report. So far as possible, delegates should notify the president of the commission and the executive officer, by 8 p.m. the previous day, of their intention to speak at the commission meeting. Delegations may so far as possible, in the discussions in commission meetings, present their points of view in written texts to be read by the delegate concerned. The Secretariat requests that copies of such texts, and translations thereof, be supplied in advance to insure the reading of satisfactory translations at the meetings. (6) Individual interpretations stated by delegates at commission meetings will not be incorporated in the report of the commission rapporteur unless they are in accord with the sense of the meeting.5 (7) The rules stated in the above paragraphs will apply to commission meetings, regardless of whether the commission is considering (a) proposals reported from committees but not yet put into Charter language by the Coordination Committee; (b) texts in Charter language, referred from the Coordination Committee, which may or may not have been discussed previously in the commission. (8) In the interest of conserving time, the report to be made to the plenary sessions might be considered in the same commission meeting at which the Charter texts referred from the Coordination Committee are discussed. (9) There should be general uniformity in the procedures of all four commissions. Memorandum to all Delegations From the Secretariat, June 19 Doc. 1098, June 19 Paragraph (6) of Doc. 593, EX-SEC/11, is clarified to read as follows: (a) Interpretations adopted by a committee and included in its report to a commission will be automatically included in the commission report to the plenary session, if they are adopted by the commission. (b) Interpretations proposed at a commission meeting will be incorporated in the report of the commission to the plenary session if 'See following document. such interpretations are presented to the commission for approval and adopted by a two-thirds majority. Any interpretation stated by one or more delegations, but not presented for action by the commission, will be recorded in the minutes of the meeting, but will not, of course, be regarded as expressing the views of the commission and will not be included in the report of the commission to the plenary session. Suggestion Regarding Procedure for Voting on Questions of Substance (Prepared by the Secretariat as the result of a suggestion made by a member of the Executive Committee during that Committee's discussion on June 7 of the procedure to be followed within the Conference in voting on proposals) June 8 In view of the uncertainties in procedure which have developed in the application of the requirement for a two-thirds majority stipulated by the rules of procedure for voting on questions of substance, the following suggestions are offered by the Secretariat: 1. When there is before any body of the Conference a proposal which modifies the Dumbarton Oaks Proposals in any manner, including the deletion of any part of the language of a provision of the Dumbarton Oaks Proposals, such proposal should be voted upon first. If it gains a two-thirds majority, it will, of course, be regarded for the purposes of the particular vote in question as having supplanted or modified by addition or deletion or substitution the provision of the Dumbarton Oaks Proposals under consideration. The provision of the Dumbarton Oaks Proposals as thus amended should then be put to a vote. If it receives a two-thirds majority it will be regarded as adopted. Otherwise, it fails of adoption. If the modifying proposal does not gain a two-thirds majority, it will be regarded as having failed of adoption and the unaltered provision of the Dumbarton Oaks Proposals should then be put to a vote. 2. If a provision of the Dumbarton Oaks Proposals gains a twothirds majority, it would, of course, for the purposes of the particular vote in question be regarded as sustained. If a provision of the Dumbarton Oaks Proposals fails to gain a two-thirds majority, it should be regarded as having failed to obtain approval and, in the absence of subsequent change of the Committee's decision, would be omitted from the Committee's recommendations regarding the Charter. 3. Action upon proposals which modify the Dumbarton Oaks Proposals should be brought to a vote by a positive motion to add to, delete, or change parts of the Dumbarton Oaks Proposals, and should be so framed as to make clear the precise language to be added, deleted, or modified. Action upon the Dumbarton Oaks Proposals themselves should be brought to a vote by a positive motion of adoption. Suggestions With Respect to Schedule for Concluding Sessions of the Conference Doc. 1042, June 17 1. Date of Final Plenary Session It is recommended that the Conference hold its final plenary session, at which the President will be present and will speak, in the afternoon, Saturday, June 23. It is recommended that at this final plenary session there be brief addresses by the four Presidents of the Conference and the Chairman. of the French Delegation and by the Chairmen of the Delegations of the following countries: Brazil, Czechoslovakia, Mexico, Saudi Arabia, and the Union of South Africa. 2. Addresses at the Final Plenary Session In order to conserve time it is recommended not only that the addresses at the final plenary session be brief but also that there be no oral translation. For the convenience of those who will be attending this final session it is planned to include in a printed program English texts of these addresses. English texts of the addresses also will be made available to the press and to the radio. In order to be able to prepare the printed program it will be necessary for the Secretariat to receive English texts of the addresses by 6 p.m., Wednesday. These texts would be sent to Mr. Oliver Lundquist, Presentation Officer, Room 415, Veterans Building. (The matter of the presentation of concluding written statements by delegations desiring to do so is referred to subsequently in this memorandum.) 3. Penultimate Plenary Session It is recommended that the penultimate plenary session, at which the Charter, the Statute of the International Court of Justice, and the document establishing the Preparatory Commission would be adopted, would be held at 9 a.m., Friday, June 22. At this session each of the four commissions would present its final report, thus placing the entire text of the Charter and of the Statute of the International Court of Justice before the plenary session for action. In addition, the Steering Committee would report the text of the document establishing the Preparatory Commission, and the Credentials Committee would submit its final report. 4. Concluding Statements It will be recalled that paragraph II, D, of Document 468, which was approved by the Steering Committee on May 1, provided that at the final plenary sessions there should be no discussion of or statements concerning the substance of the texts approved, full opportunity for discussion and statements having been afforded at Commission meetings. It was further stated in that paragraph that the Secretariat was giving consideration to procedures whereby delegations so desiring could make concluding statements through the medium of the Conference Journal and through the public press. It is recommended that "See Report of Tenth Meeting of Steering Committee, post, p. 457. any delegation desiring to present concluding statements submit such statements in writing for the final plenary session. If submitted in English these statements would be made available to the press during the final session and would appear in full in a supplement to the Conference Journal. These statements should be prepared in English and be sent to the Office of the Executive Secretary, Room 404, Veterans Building, not later than 24 hours before the final plenary session if distribution to the press during the session is desired. 5. Signing of the Charter It is recommended that the Charter be signed in all five official language texts during the afternoon and evening of Friday, June 22, and in the morning of Saturday, June 23. It is estimated that a minimum of 8 hours will be required for the signing. Arrangements have been made for this signing to occur in the presence of representatives of the press, newsreels, and radio in the Auditorium of the Veterans Building. These arrangements are under the direction of Mr. Warren Kelchner, General Adviser to the Secretary-General, Room 319, Veterans Building. Mr. Kelchner will communicate the details of these arrangements to the various delegations. 6. Approval and Signing of Five Official Language Texts Arrangements are now under way, pursuant to WD 222, for approval of the final texts in all five official languages by means of an Advisory Committee on Languages under the Executive Committee and the Coordination Committee. Russian, Chinese, and Spanish language panels have been established and each delegation is free to be represented on each panel by appropriate language experts. It is hoped that this procedure will enable each delegation to approve all five language texts. In the event that any delegation is not, however, in a position to approve any particular language text, it is recommended that such delegation sign the other language texts as indicated in the preceding paragraph and after each government has approved the unsigned text, signature of that text would take place in Washington. 7. General Review of the Charter by the Steering Committee Before Final Plenary Sessions Pursuant to paragraph I, D, of Document 468, approved by the Steering Committee on May 21, the entire Charter is to be reviewed by the Steering Committee after the commissions have approved the Charter texts referred to them by the Coordination Committee and prior to presentation of the Charter to the final plenary sessions. It is recommended that this meeting of the Steering Committee be held on Thursday, June 21, at 8:30 p.m. 8. Final Meetings of all Commissions To Review Coordination Committee Texts In conformity with the foregoing schedule the final meetings of Commissions I, II, and III to review Coordination Committee texts will have to be completed by not later than Thursday afternoon, June 21. If necessary, it is believed that all three commissions could meet |